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2015-16 Annual Raise Process for Faculty and Non-Faculty Employees Exempt from State Human Resources Act



TO: Deans and Vice Chancellors

FROM: James W. Dean, Jr., Executive Vice Chancellor and Provost
Felicia A. Washington, Vice Chancellor for Workforce Strategy,
Equity, and Engagement

SUBJECT: 2015-16 Annual Raise Process for Faculty and Non-Faculty
Employees Exempt from the State Human Resources Act (EHRA)

DATE: November 6, 2015

As most of you know, while the State Legislature has permitted salary increases for faculty and non-faculty employees exempt from the human resources act (EHRA) for fiscal year 2015-16, they did not include an appropriation of funds for this purpose. Subsequent to the legislative action, UNC General Administration has issued updates and annual salary increase instructions for EHRA employees.

The Board of Governors of the University of North Carolina has authorized Chancellors of the constituent institutions to conduct an annual raise process (ARP) for EHRA faculty and EHRA non-faculty. In authorizing this activity, the Board of Governors (through UNC General Administration) directed that a 2015-16 ARP be implemented in either the November or December payroll.

Salary increases awarded through the ARP will be retroactive to July 1 and will be included in the December 22 paychecks. The UNC-GA salary instructions stipulate that Chancellors use merit and performance as the primary criteria for awarding 2015-16 salary increases. Across-the-board salary increases will not be approved. Retention, equity, and labor market considerations will be permitted but will be carefully scrutinized.

Chancellor Folt and Provost Dean have approved, and will provide, a 2% pool to all Deans and Vice Chancellors for all filled EHRA (faculty and non-faculty) positions whose salaries are funded by State and Overhead (F&A) dollars. These funds will be transferred to your units for the ARP. The Deans and Vice Chancellors may choose to supplement this pool with funds available within their respective schools/units.

You will receive separate, operational guidelines and detailed instructions from our respective staffs that will provide specific information on how to process the 2015-16 ARP, including key dates, and the use of supporting systems and documents.

Salary adjustments for permanent EHRA faculty who are covered by a faculty compensation plan, as are implemented in the Schools of Medicine, Pharmacy, and Dentistry, will have any annual adjustments governed by the provisions of these plans, as may be communicated by the relevant Dean’s Office.

c: School/Division HR Officers and Secondary Contacts
MOU Leads
ARP Listserv
ARP Steering Committee



Phased Retirement Participants Retain Voting Eligibilities

To: Deans, Directors, and Department Heads

School / Division HR Officers and Secondary Contacts

From: Mike Mathews, Interim Director of Academic Personnel

Date: January 28, 2015

Re: Phased Retirement Participants Retain Voting Eligibilities

The eligibility of faculty who participate in the University of North Carolina Phased
Retirement Program to vote on personnel actions which include the award of tenure or
promotion has come under review by the Academic Personnel Office.  Section III.B of
the Program Summary information (online here: indicates that
“Eligible Faculty Members who elect into the Program will retain their professorial rank
and the full range of responsibilities, rights, and general benefits associated with it…”
This retention of rights includes eligibility to vote on personnel recommendations that
confer the award of tenure or promotion, to the extent already provided to faculty of the
phased retiree’s rank, and applies to all Phased Retirement participants in all UNCChapel
Hill departments.

This communication supersedes any previous communication on the matter from this

Cc: Ron Strauss, Executive Vice Provost and Chief International Officer


Guidance to Fiscal Year 2014/15 Salary Increase Guidlines

The University has just received notification regarding the Fiscal Year 2014/15 salary increase guidelines from UNC General Administration (GA). These updates affect both non-faculty and faculty employees. Please note that this memo is only for the updates to the GA 10 percent pre-approval process; another memo regarding the one-time annual raise process is forthcoming.

All Non-Faculty and Faculty Increases

The 10 percent pre-approval process for cumulative Fiscal Year 2014/15 salary increases remains in effect through June 30, 2015.   The new guidelines remain primarily the same with the one exception to the previous April 2, 2014, restriction on the use of general funds: equity and labor market are now allowed on state funds for this fiscal year.

Increases That Do Not Require Pre-Approval

  • A current faculty member promoted to a higher academic rank within their same position consistent with campus policies.
  • Summer Courses – Summer courses are considered task-based compensation and are excluded from the 10 percent pre-approval process.
  • FTE Adjustments – FTE adjustments do not require pre-approval if the pay rate does not change.
  • Conversion – A current employee’s conversion from nine months to a longer term without an increase in the rate of pay.
  • 12-month to nine-month conversion – A current employee’s conversion from a longer to shorter term (e.g., a 12-month to a nine-month appointment conversion), unless that conversion does not include a commensurate change in the fraction of their salary.
  • Temporary supplement – a temporary administrative supplement that lasts fewer than nine months OR results in an increase below 25 percent.
  • Salary increases funded through the Faculty Recruitment and Retention Fund. (However, these increases do require Presidential pre-approval)
  • Summer school or instructional overload payments. These are considered task-based compensation.

The Fiscal Year 2014/15 salary increase guidelines have been updated to reflect this change and remain available on the OHR web site.

Please communicate this change to those within your areas of responsibility who would be affected. As always, if you have any specific questions, please feel free to contact Jessica Moore directly in the Office of Human Resources on any non-faculty questions and Gwen Burston directly in the Academic Personnel Office if you have questions regarding faculty increases.

Forms, Schedule, and Guidelines

BOG Approval Template FY 2014/15

Faculty Salary Increase Form 2015-16

EPA Faculty Salary Increase Request Submission Schedule

School of Dentistry, School of Public Health and School of Medicine – Clinical Faculty Salary Ceilings for 2014-2015

University Faculty Recruiting and Retention Fund Guidelines


APO Updating Webpage with PeopleSoft Language

The Academic Personnel Office is in the process of updating our website to replace the terms and processes which reference “EPAweb” with the term “PeopleSoft.”  For now, if you see the term “EPAweb” please know that we are working to update that language and you should assume that the information is actually referring to the PeopleSoft system.

However, there are processes that were part of the EPAweb system which will change in PeopleSoft.  For some of these, such as the ARP process, we do not yet know exactly what the future process will be so you will not see updates for those sections just yet.  Please be patient as we all transition to the new system.  As always, feel free to contact our office if you have questions about something on our APO website.