Provost Carney’s memo, sent May 17, 2013, addresses provisions and expectations of UNC policy regarding appointments, promotions and tenure of Associate Professors.

Summer remodeling work will be starting in May, affecting APO and Finance offices of the Office of the Vice Chancellor and Provost (EVCPO) at 218 South Building.  Please note the following changes that will be in place until further notice, tentatively early September:

    1)  Effective May 2, all deliveries to our office, including mail, packages and APT dossiers, must be delivered to ITS Franklin Street, 440 West Franklin Street.  Visitor parking, including service pass parking, is available on the Rosemary Street side of the building or in metered on-street parking.  The reception desk is at the entrance of first floor, with sign-in required.

    2)  Effective May 1, the Provost’s conference room in 218 South will not be available for use until further notice, tentatively early September.

Updates on the remodeling completion date will be posted on the APO website as the project nears completion.  Campus mail may still be sent to CB #8000 and phone lines for personnel will remain the same during this time. 

DDD Memo:  March 25, 2013

Subject: Governor’s Salary Increase Guidelines for Remainder of FY2012/2013

TO: Deans, Directors, Department Heads, School/Division HR Officers, HR Facilitators, Business Officers

FROM: Bruce Carney, Executive Vice Chancellor and Provost, and Brenda R. Malone, Vice Chancellor for Human Resources

SUBJECT: Governor’s Salary Increase Guidelines for Remainder of FY2012/2013

Effective immediately, the Governor has directed that any salary increases on State-appropriated funds will not be permitted to be processed through the remainder of the fiscal year with the exception of increases for promotions (e.g., higher faculty rank or a new non-faculty position with greater responsibilities), a documented temporary or permanent increase in the duties of an employee’s current position, or a retention situation. Increases based on equity, market rate, or employee competency adjustment (for SPA) will not be permitted on State-appropriated funds; salary supplements or lump sum payments will be unaffected if used to compensate non-permanent additional duties, administrative titles, or as part of an approved faculty special pay plan (e.g., faculty practice plans, SoM basic science pay plan, etc.). In the case of a retention-related increase, the Department Head must have reasonable knowledge that an employee is either currently or soon to be considered for a specific position with an outside entity, except for SPA positions where a documented offer must be in-hand per OSP guidelines.

These restrictions apply to all categories of temporary and permanent employees, as well as post-doc and student employees. For the purpose of these guidelines, State-appropriated funds are those on accounts 2-XXXXX-1XXX. Salary increases on all other sources of funds (e.g., overhead/F&A, contracts and grants, trust, etc.) are not affected and may be processed per normal salary increase procedures. For the remainder of the fiscal year, please include a notation on the SPA Salary Recommendation Form (SRF) that indicates whether a proposed increase is supported by State-appropriated funds or not so that we can confirm compliance with these special restrictions. The EPA salary increase form already includes this information and no added notation is necessary.

Salary increases with an effective date prior to April 1st using State-appropriated funds that are either in-process in HRIS or EPAWeb and/or already submitted for BOG or BOT pre-approval will be honored and may proceed. All other planned salary increases on State-appropriated funds not meeting one of the permitted circumstances must be either delayed or accomplished using an alternative source of funds. Proposed actions effective April 1st or beyond that have already been formally communicated to an employee should be discussed with the relevant central office HR approver. 

If you have any questions regarding these guidelines, please contact one of the following offices:

Faculty actions: Office of the Provost – Academic Personnel

SPA actions: OHR – Classification and Compensation

EPA non-faculty actions: OHR – EPA Non-Faculty Human Resources

 cc: Chancellor Holden Thorp

The APO website migration is complete and I invite you to visit the site and look for updates and improvements.  We still have some work to do and links to fix.  But we felt that some of the information on the site was critical and had to be corrected and published so we worked diligently to get that out as soon as possible. For questions, concerns about the site, please contact Susan Walters, susan_walters@unc.edu.

Best,
Gwen Burston, Director of Academic Personnel Office