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Employment Eligibility Verification and Form I-9 – Information for Departments

All U.S. employers are responsible for completion and retention of Form I-9 for each individual hired for employment in the United States, including citizens and noncitizens. The employer must verify the employment eligibility and identity documents presented by the employee and record the document information on the Federal Form I-9.

In compliance with North Carolina law, all State of North Carolina agencies and universities, including UNC-Chapel Hill, are required to participate in the E-Verify program, which became effective Jan. 1, 2007. The University verifies each new employee’s employment eligibility using the U.S. Department of Homeland Security’s E-Verify program immediately upon start of work. An individual’s employment will be terminated if he/she fails to comply with the employment verification requirements, or if it is determined that he/she is not authorized to work in the United States, or if a non-immigrant alien’s temporary work authorization expires.

The Employment Eligibility Verification (EEV) specialists in the Office of Human Resources (OHR) are responsible for processing employment verifications, completing Form I-9s for SPA permanent staff and assisting campus departments with questions related to the Form I-9 and EEV processes.

Departments (usually HR Facilitators) are primarily responsible for completing Form I-9s for EPA faculty/non-faculty and EPA/SPA direct-hire temporary staff, submitting Form I-9 information via the EEV tool, complying with stated deadlines and conducting periodic self-audits.

University Reference Guides

The following documents were developed by OHR to assist UNC-Chapel Hill departments in complying with Form I-9 and EEV procedures:

U.S. Department of Homeland Security (DHS) and U.S. Citizenship and Immigration Services (USCIS) Reference Guides

The following documents were published by the DHS and USCIS and provide general information on Form I-9 procedures. These publications do not provide specific business procedures for UNC-Chapel Hill:

Forms

If you have questions or need assistance with the Employment Eligibility Verification process or Federal Form I-9 procedures, please contact the EEV Specialists at 962-0985 or eevquestions@listserv.unc.edu.