Skip to main content


The following list of documents constitutes what we refer to as the “Standard Order” of paperwork which must be submitted for tenure track reappointments for review and approval through administrative channels. This list relates to and is partially duplicated by the document titled “Dossier: Format for Tenure Track or Tenured Faculty Review”. However, the below guidelines include other administrative documents and forms which in total compose the appointment package but which are not a substantive part of the faculty committee review process.

Timing Of Review For Reappointment Or Promotion

When a faculty member is given an initial probationary appointment of five years at the rank of Associate Professor without tenure and is reappointed conferring tenure before the completion of the initial appointment, the next review for possible promotion must take place during the fourth year following the effective date of tenure.

Decisions not to promote must have supporting reasons, including reports of external reviewers. A report of decisions not to promote, with supporting reasons, shall be forwarded through the same administrative channels as the review of the recommendations for an initial appointment of an associate professor for a five-year term.

Tenure Regulations state:

No less than 12 months before the end of a five year probationary term appointment as associate professor, a decision shall be made and communicated in writing to the associate professor as to whether he or she will be reappointed upon expiration of the current term. This decision shall be made and communicated as provided in Section 2.c. hereof. No decision need then be made as to the rank to be had upon reappointment. If a decision is made to reappoint and no promotion has been made prior to expiration of the five year term, the associate professor is thereupon reappointed at the rank of associate professor, with permanent tenure.

An updated AP-2 form should be completed for the faculty member, who is Exempt from the Human Resources Act (EHRA), and to effect any subsequent changes in reappointment or promotion. Please verify that information is correct.
The following is the preferred order for presentation of the CV. In every subheading, list items in reverse chronological order with most recent items first. Please date the CV so reviewers will know that they have the most recent version and number pages.

  • Personal
  • Education
  • Professional experience
  • Honors
  • Bibliography (show author order) – Please refer to Section E of the Standard Order Table.
    • Books & chapters (include pages)
    • Refereed papers/articles (include pages)
    • Refereed unpublished oral presentations and/or abstracts
    • Other non-refereed works (include book reviews, dissertations, and monographs)
  • Teaching activities: List courses for the past three years, number of students taught by section. Give names of graduate students supervised, thesis titles, and completion dates for degree work since employment at UNC-CH. Undergraduate honors projects should be included as well.
  • Grants (source, amount, type of grant, role on project, starting and ending dates)
  • Professional service
    • To discipline
    • Within UNC-Chapel Hill
  • Research statement
  • Teaching statement

Please verify that information is correct.

Important Note: CVs should not include age, date of birth, marital status, or social security number (SSN). These items are not relevant and should always be omitted from the CV.

Recommendation letter from the Dean to the EVC&P or from the Chair endorsed by the Dean. Evidence of teaching or promise thereof, if not obvious, should be addressed. For tenured appointments, include the vote of the faculty (yes, no, abstain). (mark with tab)
If applicable, include the committee report.
Copy of letter soliciting recommendation (see example)
A minimum of four letters of evaluation are required: all four from outside the institution and from individuals independent of the candidate, two from a list provided by the candidate and two from individuals selected by the Department Chair or Dean, as appropriate. Ideally, all of the letters should come from research universities (RU/VH) with very high research activity.If more than four are received, include all. Provide a copy of the letter soliciting the recommendations. (mark with tab)

Teaching Evaluations

Summaries should be provided showing quantitative data which evaluates the teaching effectiveness. (Do not include individual student evaluations or grade sheets.)

Peer Evaluations

Please include an evaluative summary of peer observation of classroom lectures.

Provide any additional information or materials that the school would like to submit but which is not duplicative of the above, e.g., support information on clinical service, and/or administrative duties.