Skip to main content

Fixed Term Faculty Initial Appointments

The following list of documents constitutes what we refer to as the “Standard Order” of paperwork which must be submitted with the ePAR for initial fixed term faculty appointments.

Please scan and attach approved copies of all required forms and documents to the ConnectCarolina Hire ePAR:

  1. AP-2
  2. AP-2a
  3. Contract letter from department to employee
  4. School/Department Promotions Committee Report (if applicable)
  5. Curriculum Vita
  6. Outside letters of recommendation
  7. Official Transcript
  8. Completed Background Check

Temporary or part-time initial appointments (adjunct / visiting)

Hire at Temporary or Faculty Intermittent. Please remember pay is accomplished via salary/FTE not lump sum payment.

  1. AP-2
  2. AP-2a
  3. Contract letter from department to employee
  4. Recommendation letter
  5. School/Department Promotions Committee Report (if applicable)
  6. Curriculum Vita
  7. Official Transcript
  8. Completed Background Check

 

Standard Order Tables
In order for paperwork to move expeditiously through the system two necessary forms are required (1) Form AP-2 should be completed for a new appointee who is exempt from the Human Resources Act (EHRA) and to effect any subsequent change in the faculty appointment, job change or promotion, and (2) Form AP-2a which explains Faculty Appointee Certifications and Conditions of Employment is required only for initial appointments (reference the standard order form for required documents.) Please verify that information is correct.
Contract letter/department offer letter from department to employee.
Letter of recommendation from the Dean to the EVC&P or from the Chair, if applicable endorsed by the Dean.
If applicable, include the committee report.
The following is the preferred order for presentation of the CV. In every subheading, list items in reverse chronological order with most recent items first. Please date the CV so reviewers will know that they have the most recent version and number pages.

  • Personal
  • Education
  • Professional Experience
  • Honors
  • Bibliography — on all items, show author order
    • Books and Chapters, including pages
    • Refereed papers/articles, including pages
    • Refereed unpublished oral presentations and/or abstracts
    • Other non-refereed works, including book reviews, dissertations, monographs
  • Teaching record
  • Grants (source, amount, type of grant, role on project, starting and ending dates)
  • Professional Service:
    • To discipline
    • Within UNC-Chapel Hill

Important Note: CVs should not include age, date of birth, martial status, or social security number (SSN). These items are not relevant and should always be omitted from the CV.

At least two letters must be included. If more than two are received, include all.

For faculty moving from fixed term to tenure track or tenured, outside letters are required.

For faculty moving from one fixed term position to another fixed term position in a different department and the academic/research focus is different, outside letters are required.

For faculty moving from a tenure track appointment to a fixed term appointment in the same academic department and area of expertise, the Chair has the discretion to waive or alternatively require the two outside letters with the concurrence of the Dean’s Office.

No letters are required:

For faculty moving from one fixed term position to another fixed term position within the same academic/clinical department with the same area of expertise.

For retirees at 50% or less (including phased retirees) who are returning to the same academic department and their duties involve the same area of expertise as the previous tenured appointment.

For fixed term positions < 50% FTE.

For temporary appointments one year or less (must be a temporary recruitment).

To complete the hiring requirements, an official transcript must be provided for all graduate degrees by the end of the first semester of employment with UNC Chapel Hill.  If the official transcript is in a letter other than English, a certified English translation also is required.  If the transcript is not available, the department may request a waiver from the Provost.  Please be aware that if an official transcript is not provided in a timely manner, employment may be terminated for failure to comply with a condition of employment.

OFFICE OF FACULTY AFFAIRS
218 South Building
Campus Box 8000
Chapel Hill, NC 27599