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The following list of documents constitutes what we refer to as the “Standard Order” of paperwork required for review for tenure track reappointment and approval through appropriate administrative channels. This list relates to and is partially duplicated by the document titled “Dossier Format for Tenure Track or Tenured Faculty Review.” However, the guidelines below include other administrative documents and forms which in total comprise the appointment package but are not a substantive part of the faculty committee review process.

These documents are required for reappointment of an instructor. The instructor may be reappointed successively for three future one year terms, a total of four such terms.

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Department hired employee as Instructor with Special Provisions (Job Code – 60000)

  • Department would need to process a Position Data update to change from Instructor with Special Provision to Assistant Professor.
  • Once that has been done, position job code change will write into job BUT they will also need to process an Edit Existing Job ePAR to update Expected End Date, Update tenure data and remove check box of ‘Nominated’
    • Action/Action reason; Data Change/Job Data Change.
An AP-2 form is to be completed for a new appointee who is exempt from the Human Resources Act (EHRA) and to effect any subsequent changes in appointment, reappointment, or promotion. Please verify that information is correct.
As permitted by the Tenure Regulations, an appointment “at the rank of Instructor may be made on the specified condition that automatically upon the conferral of a specified academic degree the instructor shall be reappointed at the rank of assistant professor.” In such cases the appointment to assistant professor shall be retroactive to the effective date of instructor or to the July 1 or January 1 immediately preceding the conferral of the degree whichever is nearest in point of time. The removal of this contingency clause requires the approval of the Executive Vice Chancellor and Provost.
The following is the preferred order for presentation of the CV. In every subheading, list items in reverse chronological order with most recent items first. Please date the CV so reviewers will know that they have the most recent version and number pages.

  • Personal
  • Education
  • Professional experience
  • Honors
  • Bibliography (show author order) – Please refer to Section E of the Standard Order Table.
    • Books & chapters (include pages)
    • Refereed papers/articles (include pages)
    • Refereed unpublished oral presentations and/or abstracts
    • Other non-refereed works (include book reviews, dissertations, monographs)
  • Teaching activities: List courses for the past three years, number of students taught by section. Give names of graduate students supervised, thesis titles, and completion dates for degree work since employment at UNC-Chapel Hill. Undergraduate honors projects should be included as well.
  • Grants (source, amount, type of grant, role on project, starting and ending dates)
  • Professional service
    • To discipline
    • Within UNC-Chapel Hill
  • Research statement
  • Teaching statement

Please verify that information is correct.

Important Note: CVs should not include age, date of birth, marital status, or social security number (SSN). These items are not relevant and should always be omitted from the CV.

Units are to submit a letter of recommendation from the Dean to the EVC&P or from the Chair endorsed by the Dean. (Mark with tab)
Teaching Evaluations

Summaries should be provided showing quantitative data which evaluates the teaching effectiveness. (Do not include individual student evaluations or grade sheets.)

Peer Evaluations

Please include an evaluative summary of peer observation of classroom lectures.

To complete the hiring requirements, an official transcript must be provided for all graduate degrees by the end of the first semester of employment with UNC Chapel Hill.  If the official transcript is in a letter other than English, a certified English translation also is required.  If the transcript is not available, the department may request a waiver from the Provost.  Please be aware that if an official transcript is not provided in a timely manner, employment may be terminated for failure to comply with a condition of employment.
Provide any additional information or materials that the school would like to submit but which is not duplicative of the above, e.g., support information on clinical service, and/or administrative duties.