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When a faculty member is appointed to an administrative role that is ongoing, e.g., assistant/associate chair of a unit, director of a clinic, assistant dean of a school, etc., then a ConnectCarolina Secondary Hire ePAR must be submitted with a letter from the dean or chair attached.

Letter from Dean or Chair

A letter to the Dean from the Chair or from the Dean is required with the following information:

  • Effective date of secondary appointment
  • End date of secondary appointment or statement that the appointment is without cause (if the latter then no end date is required)
  • Description of the duties
  • Amount of salary supplement if applicable (and a statement that the salary supplement will be removed once the secondary appointment is terminated)

Sample Letter


Dean Name

Dean, <insert School, College>

University of North Carolina at Chapel Hill


Carolina Campus

Dear Dr. <Insert Dean’s Name>

I am writing to request that <insert faculty’s member name> be appointed as <insert administrative title>. This administrative appointment is effective <insert date> through <insert date or note that it is at-will> and carries a stipend of <insert amount>.

In this role, <insert faculty member’s name and provide a brief explanation of duties>.



Chair, Department