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Faculty Recruitment and Employment

The goal of faculty recruitment is to provide managers with the resources to help support a fair and balanced search.

Recruitment Process Overview

Contact

Debra McLaughlin,
HR Consultant,
(919) 962-2442.
Faculty Recruitment, Position Postings, Waivers.

For Faculty Recruitment inquiries please e-mail facultyrecruitment@unc.edu.

All faculty jobs now require a position. Click here for more information on Full Position Management (FPM).

Helpful Tips

  • It is beneficial to put information that may change, like application deadlines or review dates, in the Special Instructions section rather than the Position Summary so it can be changed easily if necessary.
  • The Faculty Intermittent position ePAR defaults to 1.0 FTE, please ensure to review and check the ePAR for accuracy before submitting.
  • Hires with no pay should be at 0.01 FTE. The FTE should change appropriately when pay is added.
  • Please remember the recruitment system box must be checked in the Position ePAR for it to feed into PeopleAdmin.

Permanent Faculty Positions

  • Submit the new or update position request in ConnectCarolina using the Position ePAR
  • Complete all required fields. Keep in mind, the following fields will be read-only in PeopleAdmin and any changes will need to be done as an edit to the position in Connect Carolina:
    • Position #
    • Job code / Rank
    • FTE
    • Position Location
    • CSA
    • Position Summary
    • Primary Purpose of Organizational Unit
    • Minimum Education and Experience Requirement
    • Preferred Qualifications and Experience
    • Special Physical / Mental Requirements (optional field)
  • For recruitments with multiple hires, create one position and use the position number to create the recruitment and for the initial hire. Create additional positions copying from the original position for all subsequent hires.  Use New as the action reason on the Position ePAR and note the Vacancy ID in the ePAR comments
  • An organizational chart is not required for faculty positions
  • Faculty Position Description Template

Temporary Faculty Positions

  • Submit the new or update position request in ConnectCarolina using the Position ePAR
  • Select Faculty Intermittent for positions that will have a fluctuating FTE or intent to pay or an unpaid secondary position where the primary is a full-time permanent employee
  • Select Temporary for positions with regular job duties for the term of the temporary appointment or if the temporary appointment is 0.75 FTE or higher.
  • Complete all required fields. Most fields will be editable in PeopleAdmin
  • For recruitments with multiple hires, create one position and use the position number to create the recruitment and for the initial hire. Create additional positions copying from the original position for all subsequent hires.
  • An organizational chart is not required for faculty positions
  • Faculty Position Description Template
  • Faculty Intermittent Position Description Template

Open Rank / Variable Track

For recruitments that will be Open Rank / Variable Track, you will select the Open Rank job code when creating the Position.  This will also be used if you are recruiting for specific ranks but it can be more than one, for instance, “Assistant or Associate Professor”.

Provide a detailed description of the ranks and/or tracks being recruited in the Position Summary.

Once the recruitment is completed and the Hiring Proposal is approved, you will need to edit the position and change it from open rank to the rank hired.  You will use the Position Update (UPD) Action Reason on the Position ePAR.

For recruitments with multiple hires, create one Open Rank position and use the position number to create the recruitment and for the initial hire. Create additional positions copying from the original position for all subsequent hires.  Use New as the action reason on the Position ePAR and note the vacancy id in the ePAR comments.  Use the appropriate rank hired, not open rank.

  • An organizational chart is not required for faculty positions

Review the Microlearning: Open Rank for Faculty Posting located under HR Representatives

Secondary Faculty Positions

Secondary faculty unpaid positions when the primary appointment is permanent full-time / 1.00 FTE will be created as Faculty Intermittent positions.

All faculty postings require a position to be created or updated in ConnectCarolina. The position information will feed from ConnectCarolina to PeopleAdmin in order to start the recruitment. Depending on the type of recruitment, certain fields may be ‘read-only’. If changes are needed, they will need to be done in ConnectCarolina. Review the position before submitting.

For open rank positions, once the positions are filled, you will need to go back to ConnectCarolina to update the position to reflect the rank hired. For multiple hires, new positions must be created for each hire, copying from the original position number so the information reflects the recruitment. The department will select the Action Reason in ConnectCarolina of Position Data Update (UPD) for updating.

Permanent Tenured/Tenure-Track

(Assistant Professor, Associate Professor, or Professor)

  • With the implementation of Full Position Management, all appointments require positions. Positions are created and maintained in ConnectCarolina.
  • Must be full time (1.00 FTE). Exceptions must be approved prior to posting.
  • Must be posted for a minimum of 30 days
  • Must be advertised nationally and regionally
  • Definitions can be found here
  • If the application deadline is included in the requisition, the requested posting period should be equal to the application deadline.
  • Posting periods greater than 365 days will not be approved.

Permanent Fixed Term

(Teaching, Clinical, and Research designations, Professor of the Practice)

  • With the implementation of Full Position Management, all appointments require positions. Positions are created and maintained in ConnectCarolina.
  • Can be full time (1.00 FTE) appointments or part-time 0.51 to 0.99 FTE. (Appointments under 0.50 FTE are typically designated as part-time/temporary)
  • Must be posted for a minimum of 14 days. The automatic posting to the Insider Higher Education and The Higher Education Recruitment Consortium (HERC) websites meets the regional requirement.
  • Must be advertised locally and regionally
  • Definitions can be found here
  • If the application deadline is included in the requisition, the requested posting period should be equal to the application deadline.
  • Posting periods greater than 365 days will not be approved.

Temporary/Part-Time

(Adjunct, Visiting, Contingent Worker)

  • With the implementation of Full Position Management, all appointments require positions. Positions are created and maintained in ConnectCarolina.
  • Must be posted for a minimum of 3 business days
  • If there is intent to pay at any time during the appointment the position must be posted
  • If no intent to pay, no posting is required and must be hired as a contingent worker
  • If pay and FTE will fluctuate depending on workload – use employee group Faculty Intermittent in the ePAR
  • If hiring a permanent employee with another state agency and will be paid via Dual Employment, hire as Faculty Intermittent in the ePAR, add Vacancy ID, and in comment section note that the faculty member will be paid through Dual Employment
  • Definitions can be found here

EHRA Recruitment Web And Advertising

EHRA faculty positions are automatically posted to Inside Higher Education from data entered in the Advertisement Data section of EHRA Recruitment Web. Every effort should be made to insure that data are accurate and complete. Any other advertising sources that the unit plans to use should be indicated in this section. It is the unit’s responsibility to submit ad material to those sources.

 

Inside Higher Education

Insider Higher Education is a news and commentary Web site for people who work in higher education and includes a specific job posting component for positions in higher education.

The University purchases an annual contract with Inside Higher Education, which means that all jobs from UNC-Chapel Hill can be posted to Inside Higher Education at no charge. The following is a summary of basic information regarding this web site and its visitors based on information provided by insidehighered.com:

  • The site logged more than 340,000 unique visitors in the last 30 days
  • Nearly 26,000 individuals are signed up to receive the free daily heading e-mail
  • The users of Inside Higher Education are diverse: 40% are academics, 30% administrators and 20% executives
  • Nearly 25% of web site readers are from underrepresented minorities and 50/50 split male/female

The University’s principal representative is Samantha Smith, who can be reached at (202) 659-9208, extension 107 or via email samantha.smith@insidehighered.com.

Diversity Recruitment Sources (PDF)

A search committee must be assigned to all permanent recruitments, it must be a minimum of 3 people, and must be diverse.

Typically, for Faculty searches, the Dean appoints the search committee and gives the charge. Check with your school for the internal guidelines for faculty searches.

All search committee members are required to take the Online Search Committee training prior to serving on a search and retake it annually.

UNC-Chapel Hill Equal Opportunity and Compliance Office Resources

Reference Check Form
As a best practice, at least three reference checks are expected to be completed on the selected candidate prior to an offer of employment. While reference checking is not optional, the search committee may elect to use their own form. Review your departments Appointment, Promotion and Tenure guidelines for your guidelines on searches.

What is a Waiver?

  • A waiver is an exception to the normal recruitment process
  • It is used when the department has a need or a reason to hire outside of the normal open recruitment process
  • Waivers can be used for temporary or permanent faculty hires
  • Permanent waivers are NOT posted and once approved the hire ePAR can be submitted
  • Visiting/part-time temporary waivers are posted for only the waiver candidate to apply and a hiring proposal is completed prior to the hire ePAR

EOC oversees waivers in the employee recruitment process for all positions at the University regardless of the classification to ensure fair and equitable recruitment efforts. Waivers are an exception to the normal, open recruitment process. If you are seeking a waiver, contact the Director of Equal Opportunity and ADA Coordinator, Tiffany Bailey, to request a “Waiver of Recruitment Action.” EOC staff can help you through the process, determine the appropriate waiver type, and review the waiver application to ensure that the reasons for pursuing the waiver (i.e., the employee has unique qualifications) are valid.

EHRA Recruitment and Selection Procedures

 

Waiver Reasons

  • Retiree returning to the same department or comparable positions
    • Used when faculty retire and return to the department for part time work, they must return as temporary/part time.
  • Seasonal temporary employee
  • Prevention of critical work stoppage
  • Temporary possesses specific and unique skills
  • Temporary assignment less than three days

Waiver Programs

Faculty Spousal and Partner Hiring Assistance Program VITAE Hiring Guidelines


Key Points

  • Waiver must meet the qualifications of the waiver reason selected
  • Waivers are reviewed by the Academic Personnel Office and if approved move to EEOC for final approval
  • VITAE and Spousal/Partner hires must include a signed MOU or explanation of the absence of the MOU
  • The waiver candidate must apply to the posted temporary waiver prior to hire
  • Waivers are not exempt from the current pause and must be approved through the Essential Action process
  • All waivers must be approved prior to submitting a hiring proposal or dossier for tenure approval
In competing for talented people, each campus is expected to adhere to human resources practices that meet generally accepted ethical standards. The following regulations, adopted in 1972, and amended in 2001 amends and replaces Administrative Memorandum #6 titled Intercampus Recruitment of Staff.

More Information
Nepotism Form (Related Persons Certificate)

Faculty Remote Working Arrangements

It is an accepted practice for teaching and research faculty to carry out their work with varied schedules on campus and at alternate locations.  It is at the discretion of the Dean to determine whether remote working arrangements for faculty are reasonable and practicable within their respective unit. As much as possible, departments should aim to create clear guidelines for faculty regarding the approval of remote working arrangements.

Guidance for faculty regarding Return to Work from the COVID-19 pandemic can be found here.

Resources for departments regarding remote teaching can be found on the Faculty Care Hub of the Carolina Together website.

 

Faculty Working Remotely Outside of North Carolina

Faculty approved by their Dean to work within the United States but outside of the State of North Carolina must complete The University of North Carolina at Chapel Hill Notice of Employee Working Outside of North Carolina form and submit to Payroll Services for review to ensure proper taxation and reporting of their income.


Faculty Working Outside of the United States

Remote working arrangements for faculty working outside of the United States are subject to additional approval by the Academic Personnel Office and must be reviewed by the University’s Global Hiring Group. Questions regarding global employment for faculty can be directed to Sara Reese, Director of Executive Talent Management.

Policies regarding global employment can be viewed on the UNC Global website.

Faculty Intermittent

Temporary faculty appointments who have variable teaching schedules and other work throughout the academic year where the total of work performed does not reach the amount of full-time for the faculty to be in a Visiting appointment.

At go-live, the process in ConnectCarolina to stop monthly payments during the period of inactivity was to process a hire/transfer ePAR into a non-compensated and 0 FTE appointment. Beginning May 14, 2021, the new process is to place the Faculty Intermittent on Short Work Break (SWB) during inactivity using the Edit Existing Job ePAR. When the activity resumes, process a Return from Work Break (RWB) action using the Edit Existing Job ePAR.

The Short Work Break and Return from Work Break ePARs do not impact the faculty appointment length or Expected End Date. It is not necessary to return a Faculty Intermittent from Work Break prior to terminating the job.

More Information
The Executive Vice Chancellor & Provost office will not be able to provide specific updates regarding position or application status.

If you have any questions about the job requirements or the hiring department notify the Department Contact.

If you experience any problems accessing an application or have questions about the application process, please contact the University’s Executive Vice Chancellor and Provost office at (919)-962-1091 or send an email to facultyrecruitment@unc.edu.

OFFICE OF FACULTY AFFAIRS
218 South Building
Campus Box 8000
Chapel Hill, NC 27599